System Overview

SmartFinancials is a suite of integrated software modules for financial management. It includes General Ledger, Purchase Order Management, Inventory Control System, Accounts Receivable, Accounts Payable, Sales Order Management, Human Resource Management and Fixed Assets Management System.

The Applications are primarily designed to manage operations. Financial data are mere by-products. Financial measures are certainly the best reflection of how the business is doing, but only a reflection. True business activity is in the operations that generate financial transactions: warehouse receipts, services delivered and orders entered. SmartFinancials provides the operational controls needed to optimize financial results and capture financial transactions at a level of detail that support rigorous measurement of operations.

The Key feature of all application modules in SmartFinancials, is data integration:

·        MASTER DATA is integrated. All the applications share common files of customers, suppliers, employees, items and other entities used by multiple applications.

 ·       TRANSACTION DATA is integrated. SmartFinancials automatically bridges transactions from one system to another, as when order entry must decrement inventory to reflect a shipment then send an order line to GL to record its financial impact in account books.

·        FINANCIAL DATA is carried in the same manner, and the implications of any financial transaction in one application are accurately transmitted to other affected applications. 

Technology:

SmartFinancials is designed and developed in Oracle development tool Developer 6i and its Database is Oracle9i.

Other Key Benefits

SIMPLE
True operational simplicity can only come from software, which is both sophisticated and flexible. Navigating SmartFinancials is both fast and easy. The advanced features and sophistication of SmartFinancials simplifies complex business problems.

SCALABLE
SmartFinancials can grow according to the company need.  You can setup multiple companies / locations and cost centers as per need.

CONTROL
Every significant software function is controllable in the SmartFinancials. Managers can finely adjust each person's access to match their job requirements. In addition, extensive audit trails are kept for critical functions performed.

REPORTING
SmartFinancials’ reporting capability is extensive. In addition to an impressive array of reports, SmartFInancials also provides numerous parameters that help management to generate more specific reports easily. SmartFinancials reports can also be exported to other formats like text, PDF, excel and XML etc.

COMPATIBLE
The SmartFinancials is compatible with all windows based computers for client and Linux or windows for server machine.

More Features: 

     General Ledger:
·        Open levels of Chart of Account
·        You can open up to 365 periods in a year
·        Structure based on multi company & multi locations
·        Maintain balances periodically
·        Periodically closing (Optional) & Yearly closing
·        Initial year end & final year end closing
·        Any voucher will not effect on final balances until it will be posted.
·        Day end posting.
·        Budgeting feature available on:
         o       Company level
         o       Location level
         o       Department level
·        Back reconciliation
·        Hold voucher facility
·        Comprehensive financial reporting like trial balance, profit & loss, balance sheet etc.
·        Detailed & consolidate level reporting. 

      Accounts Receivable:
·        Customer classification according to different criteria
·        Tax Considerations
·        Different discounts schemes on different levels like customer type, customer level, on overall Invoice or individual Item wise etc.
·        Credit limit tracking
·        Different customers may have different credit limits
·        Batch wise Invoice postings
·        Partial, In-Advance, consolidate & invoice wise receipts facility
·        AR adjustments
·        Debit and credit memos
·        AR Documents GL Postings
·        Integrated with Inventory and GL modules
·        The Accounts Receivable Statements can be sent to customers to show them their invoices that come up in the system as outstanding.
·        Detailed Customer statements
·        Detailed & Consolidated customer statements for aging 

     Accounts Payable:
·        Vendors Type Setup
·        Vendors Group Setup
·        Vendor Setup
·        A/P Prefixes Setup
·        A/P Invoices Entry
·        A/P Payments Entry
·        A/P Adjustments Entry
·        Vendor Statement
·        Vendor Group Statement
·        Vendor Balances
·        Ageing Reports
·        Payment Discounts
·        Partial  / Advance / Invoice wise Payments

     Inventory Control System:
·        Item Level Setup
·        Item Setup
·        Item Cost and Price Setup
·        Concept of multiple Warehouses and selling locations
·        Warehouse Setup
·        Inventory Setup
·        Inventory Quantities Query
·        Manual Inventory Transaction
·        Return to Vendor Transaction
·        Inventory adjustments
·        Claims against purchase returns
·        Inventory Transfers between shops and Warehouses
·        Inventory Valuation Reports
·        Stock safety levels
·        Maintains history of cost price and sales price
·        Stock Status and Movement Reports

     Purchase Order Management System:
·        Vendor PO Setup
·        Vendor Item/Inventory Setup
·        Vendor Pricing Setup
·        PO Prefix Setup
·        Purchase Order Entry
·        Purchase Order Receiving and adjustments
·        Purchase Order Close Short
·        Purchase Order Rejections

    Sales Order Management:
·        Sales Order entry
·        Sales Order postings
·        Sales Order approvals / confirmation
·        Sales Invoice entry
·        Customer classification wise different discount and payment term policies.
·        Credit limits tracking.
·        Sales Invoice on hold and postings
·        Advance, Partial, Full or Consolidate customer receipts.
·        Sales Return Invoice.
·        Customer wise detailed and Summary ageing reports.

RECOMMENDED HARDWARE    

For Server:
·        Pentium IV 2.Ghz
·        512 MB RAM
.        80 GB HDD